Document Tracking System
Click the image on the left to access the Document Tracking System (DoTS) of the Division of Camarines Sur.
Camarines Sur implements Document Tracking System
What is a Document Tracking System?
Document Tracking System the newest project of the superintendent, Gilbert T. Sadsad is implemented in order to hasten the processing of the documents in the office of the DepEd Division of Camarines Sur. The system would respond immediately to queries regarding the status of the submitted documents and more importantly to prompt those in charge to perform their tasks in the least possible period of time.
Primarily, the purpose is to enable and monitor the processing officers and be more conscious on the number of processing days the document is taking them. It will give a big difference between now and before because processing offices will immediately act on the document they will receive.
Another benefit of the DTS is that, if before, searching or tracing the documents is one of the most fastidious tasks could ever be, now local receiving and releasing officers could just simply access the local system and alas information were readily available, thus follow-ups are minimized.
The implementation of DTS shows that the DepEd Camarines Sur is serious in supporting the fight for graft and corruption and moving forward in matuwid na landas of our government.
HOW DOES IT WORK?
Document Tracking is the ongoing process of tracking the location, current user, descriptive details and status of all your critical documents. Today, many organizations track this information manually or do not have any tracking process in place. The result is time-consuming searches for documents and lost productivity. The benefit of an automated document tracking solution is that it leads to up-to-date, accurate document information that improves document utilization and accountability.
MAX’s Document Tracking System Provides a Complete Solution that Integrates Barcode Scanning, for Data Input, with a Robust PC Application that Allows you to Track, Manage and Report Document Information Scanning of barcode labels provides quick, accurate and efficient data input
Enter or Update Document Information
Integrated bar code printing gives you the option to print your own labels or purchase preprinted labels from MAX
Scan documents at your desk or use the integrated portable scanner to track documents from any location
Ease of configuration and customization so the system can reflect your environment and is quickly deployed
Individual logins and a detailed change log ensures a high-level of accountability
Over 40 Built-in reports and filtering allow you to manage and view the data you need
Our optional Web based reporting lets you provide extensive reporting any browser